Privacy policy
Last updated: 13 November 2026
1. Our promise on privacy
Probity Australia ("we", "us", "our") cares about your privacy. We follow the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This policy explains how we collect, use, share and protect your personal information.
2. The short version
- What we collect: the details you send us, and what we need to do probity work.
- Why: to reply to you and to give probity advice or audits.
- Who sees it: our team, the client that hired us, and the service providers that help us run our business.
- How we protect it: strong sign-in, limited access and secure cloud services.
- Your rights: you can ask to see your information and to fix it.
3. What we collect
Personal information. This can include your name, job title and organisation. It can include your email address and phone number. It can also include details of the tender, grant or sale you ask about, and anything you write to us.
Sensitive information. We do not usually need it. Sometimes a conflict of interest declaration lists things like membership of a trade or professional group. We only collect this with your consent, and only when the work needs it.
4. How we collect it
- From you. When you fill in our form, email us or speak with us.
- From others, with consent. For example, an agency may give us declarations from its evaluation team.
- From our website. We do not use cookies or analytics tools. Our web host keeps basic technical logs, such as IP addresses, to keep the site safe and block spam.
5. Why we use and share it
We use your information to:
- reply to your request;
- give probity advice or carry out a probity audit;
- write reports for the client that hired us;
- run our business, such as invoices and records; and
- meet our duties under the law.
We only share it with the client that hired us, our service providers, or anyone the law says we must tell. We never sell your information.
6. Where we store it
We use reputable cloud providers to store files and run email. Some of them may keep data on servers outside Australia. We take reasonable steps to make sure they protect it in a way that fits the APPs.
7. Security and how long we keep it
Security. We protect your information from misuse, loss and access by people who should not see it. We use multi-factor sign-in, give access only to people who need it, and keep our team up to date on privacy.
Keeping records. We keep your information only as long as we need it for the work, and as long as the law requires. After that, we destroy it securely or remove anything that identifies you.
8. Seeing and fixing your information
You can ask to see the personal information we hold about you. You can also ask us to fix it if it is wrong, out of date or incomplete. Please write to our Privacy Officer. We will reply within a reasonable time. We may charge a fair fee to give you access, but we will tell you first.
9. Marketing
We may email you now and then about our services. Every email has a simple way to opt out. You can also ask us to stop at any time.
10. Complaints
If you think we have broken privacy law, please write to our Privacy Officer. We will look into it and reply within 30 days. If you are not happy with our reply, you can complain to the Office of the Australian Information Commissioner (OAIC).
11. Changes to this policy
We may change this policy from time to time. The latest version will always be on this page, with the date at the top.
12. Contact our Privacy Officer
Privacy Officer
Probity Australia
Email: contact@probityaustralia.com.au